Privacy Policy

1. Who We Are
The Bermuda Pilot Gig Club (BPGC) is a registered charity that fosters community, fitness, and friendly competition through the sport of gig rowing. We are committed to protecting the privacy of our members, prospective members and third parties and ensuring compliance with the requirements of Bermuda’s Personal Information Protection Act 2016 (PIPA).

2. What Personal Information We Collect
We collect and process the following personal information from our members:

• Full name
• Contact details (phone number, email address)
• Emergency contact information
• Membership payment status and location registration (for organising activities and assigning captains)
• Consent for the use of photographs and videos (via signed waiver)

This information is collected directly from members upon joining the club or updating their profiles. We collect and use your personal information based on your consent and our legitimate interests in administering club operations.​​

We may also collect limited personal information from non-members who participate in BPGC events or activities (e.g., name, contact details, emergency contact information). This is used solely for coordination, safety, and communication related to the event, and is protected in accordance with this policy.

BPGC does not collect sensitive personal information (e.g., health, political views, etc.) unless explicitly required, and if ever collected (e.g., for medical emergency preparedness), it will be handled in accordance with PIPA.

3. How We Use Personal Information
We use your personal information to:

• Manage club membership and activities
• Add members to our private coordination platform (Teamer)
• Share relevant updates and information with board members and location captains (for internal use only)
• Contact emergency contacts if needed
• Publish photos/videos on social media and our website (with signed consent)

4. How We Share Your Information
We do not sell or publicly share personal information. We may share contact and membership status information annually with:

• BPGC board members
• Location captains

All recipients of this information are bound by confidentiality and data protection principles under PIPA.

5. Social Media and Photography
Members and rowers sign a waiver granting permission to use their photos on BPGC social media, website and press for promotional purposes. Any member may request the removal of specific images at any time by contacting us via email.

6. How We Protect Your Information
We implement administrative and technical safeguards to protect your personal information, including:

• Limiting access to personal data to authorised individuals
• Storing data on secure, access-controlled platforms
• Reviewing data access and retention practices annually

7. Your Rights Under PIPA
Under PIPA, you have the right to:

• Request access to your personal information
• Correct any inaccuracies
• Withdraw consent for non-essential uses (e.g., photography)
• Request the deletion of your personal data, where applicable

To exercise your rights, please contact us at:
Privacy Officer: Joanne Rogers, BPGC Secretary, via EMAIL or in writing to: 6 Overock Drive, Pembroke, HM 05

8. Retention of Personal Information
We retain personal information only as long as necessary for BPGC operations or as required by law.

9. Contact Us
If you have questions about this policy or your personal data, please contact the BPGC Privacy Officer.

We aim to respond to all requests within 30 days, and confirm that requests must be submitted via email or in writing.

The Bermuda Pilot Gig Club (BPGC) reserves all of its rights and protections afforded to it under PIPA. BPGC reserves the right to update this policy and will notify members of any significant changes via email or through our member platform.

Effective Date: 1 January 2025